How many hours of hand-work your team repeats every week, and what they add up to in a year.
The Manual Workload Calculator quantifies the direct labor cost of manual assembly and status-chasing, including data entry, follow-ups, scheduling, reporting, and coordination, based on your actual team size and hourly wage. It surfaces which tasks consume the most time and estimates how much is automatable.
This calculator quantifies the direct labor cost of manual admin work, including data entry, follow-ups, scheduling, reporting, and internal coordination, based on your actual team size and wage. It also surfaces which tasks are consuming the most time and estimates how much of that workload is automatable. Every modeled assumption behind the automation and recovery figures is disclosed beneath the results, and you can adjust each one. When the biggest sink is status-chasing and reporting, the fix is usually operations visibility.
The real cost of manual work isn't just the wages. It's the inconsistency, the errors, the things that don't get done, and the growth that can't happen because your people are buried in repetitive tasks. This tool makes that cost visible.
Common questions
The labor cost figures are pure arithmetic from your inputs: weekly hours times 4.33 weeks per month times your average wage. No modeling involved, so the main variable is whether your time estimates are honest. The automation percentage and recoverable range are modeled: each task category carries an automatability weight grounded in published automation research, and we assume a well-built system captures only 60-75% of what is technically automatable. Every assumption is shown beneath your results, and you can adjust any of them.
Any task a system could handle consistently without human intervention: data entry, lead follow-ups, appointment scheduling, internal reporting, and coordination between people or tools. If it's repetitive, rule-based, and time-consuming, it's manual work, and most of it, weighted by task type, is automatable.
Each category has a default automatability weight: data entry 80%, scheduling 75%, follow-ups 70%, reporting 60%, coordination 30%. They track activity-level automation research (McKinsey Global Institute), which puts routine data work near the top and person-to-person coordination near the bottom. If your reality differs, edit the weights under your results and the numbers recompute instantly.
No. Everything runs entirely in your browser. No data is sent to any server, stored, or shared with third parties.