INDUSTRIES

Automation for general contractors.

A general contractor does not have one workflow. It has dozens moving across the field, project teams, accounting, subcontractors, and owners at once. I build the operational layer that makes those handoffs visible and harder to drop.

RLS is based in Oklahoma City and serves general contractors in Oklahoma City, Tulsa, and Dallas-Fort Worth.

The seams I work.

PROCORE AND ACCOUNTING RECONCILIATION

Project operations and accounting often describe the same commitment differently. I map the source of truth for each field, surface exceptions, and build a repeatable reconciliation process so the month-end answer does not depend on one person rebuilding it.

CROSS-PROJECT REPORTING

Executives need one view across jobs, not another tour through project tabs. I build roll-ups for stage, owner, forecast, open risk, and stalled action using the records the team already maintains.

SUBMITTALS, RFIS, CLOSEOUT, AND DOCUMENT HANDOFFS

The system can route an item, carry its context, remind the next owner, and show where it stopped. Project teams keep the judgment and approval. The workflow removes the chasing around it.

EXISTING-TOOL INTEGRATION

The first move is not a software replacement. I map the current project, accounting, document, email, and spreadsheet tools, then build the smallest reliable layer between them where access and data quality allow it.

Prequalification and payroll workflows.

ODOT maintains a contractor prequalification process for firms seeking to bid on state construction work. TxDOT states that its contractor qualification levels require annual requalification. I build the calendar, ownership, document collection, and exception tracking around those obligations. The agency remains the authority on eligibility and submission requirements.

For covered federal and federally assisted work, the U.S. Department of Labor says payroll information is submitted weekly and each certified payroll includes a signed statement of compliance. I can systematize collection, validation, reminders, and exception review. Your payroll and compliance owners keep final responsibility.

ODOT contractor prequalificationTxDOT contractor prequalificationU.S. Department of Labor certified payroll guidance

Common questions

Yes, when the systems provide the required access and the workflow is technically sound. RLS maps where project and accounting records diverge, then builds the smallest reliable reconciliation process around the tools already in place.

RLS can automate the routing, reminders, status capture, and document handoffs around submittals, RFIs, and closeout. Project judgment and formal approval remain with the people accountable for the work.

RLS can build collection, validation, reminder, and exception workflows around certified payroll. The contractor remains responsible for wage determinations, payroll accuracy, signatures, and legal compliance.

No. RLS uses the current project, accounting, document, and spreadsheet tools where possible and recommends a replacement only when a tool cannot support the required process.

Give me your worst workflow.

Bring the reconciliation, handoff, or compliance calendar that only one person knows how to run.

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